Join Our Team

Project Assistant

AKS Engineering & Forestry (AKS) has an immediate opening for a Project Assistant for our Tualatin, Oregon and Keizer, Oregon offices to support our Survey team. If you are looking to join a well-respected and talented team of professionals in a dynamic organization, then you’ll want to consider AKS.

Ideal Candidate:
  • Familiar with the site development process
  • Experience supporting engineers, architects, contractors, or surveyors preferred
  • Excellent written and verbal communication skills
  • Ability to manage and meet deadlines
  • Proficient with Microsoft office suite, including MS Project
Job Description:

You will be working with and supporting a Senior Project Manager with project-related correspondence and coordination. Typical responsibilities include preparing and maintaining documents, setting up meetings, creating and filing project correspondence, maintaining project schedules, downloading and uploading files from FTP sites, project filing, coordinating internal team members, and working with the other administrative staff. Because you will be working closely with the entire project team to facilitate communication, excellent written and verbal communication skills are important. This role will require interacting with clients, vendors, subconsultants, and contractors in a professional manner in a fast-paced environment. To be successful in this role, you need to be a self-motivated, detail-oriented, and proactive individual with several years of experience working within the architecture/engineering/contracting (AEC) industry.

  • Assist in preparing/tracking client proposals, additional services, and agreement letters
  • Maintain project files
  • Develop and maintain project schedules in MS Project
  • Assist and prepare written documentation at each submittal phase, as well as assisting in assembling/maintaining project correspondence (i.e., letters, transmittals, meeting minutes, electronic file requests)
  • Occasionally deliver plans and proposals
  • Assist in receiving client, subconsultant, and contractor calls in absence of Project Manager
  • Provide support in various word processing, project filing, and spreadsheet tasks, as needed
  • May provide project accounting support including review of contract/cost proposals, setup and maintenance of projects in project management software (ERP/Ajera), subcontractor cost management, and project invoicing
  • Communicate with project teams and clients, regarding deliverable schedules, task completion, process changes and requirements, using multiple channels of communication including face to face, email, text, and phone
  • Coordinate permitting with AKS team, client, and jurisdictions
  • Networks with clients, subconsultants, and colleagues to build/maintain professional network
  • Do what needs to be done

Tualatin and Keizer, Oregon

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